Legal

Privacy Policy

Effective Date: March 1, 2026 · Last Updated: March 1, 2026

The short version: We collect minimal data, we don't sell it, and we use it only to improve the service and communicate with you. The long version is below.

1. Who We Are

Phantom IQ ("Phantom IQ," "we," "our," or "us") is an executive thought leadership platform operated by Tom Popomaronis. Our website is located at phantom-iq.com. If you have questions about this policy, you can reach us at hello@phantomiq.com.

2. Information We Collect

We collect information in the following ways:

Information you provide directly — When you submit a contact form, book a call via Calendly, interact with our AI chat assistant, or otherwise communicate with us, we receive the information you submit (such as your name, email address, company, and any details you share).
Usage data — When you visit our website, we automatically collect standard log data including your IP address, browser type, pages visited, time spent on pages, and referring URLs. This is collected through Google Analytics 4 (GA4).
Cookies and similar technologies — We use cookies for analytics purposes. See Section 6 below for details.

3. How We Use Your Information

We use the information we collect to:

Respond to your inquiries and service requests
Schedule and conduct discovery calls and consultations
Improve our website content and user experience
Analyze traffic and usage patterns via Google Analytics
Send you information about our services if you have requested it or consented to receive it
Comply with legal obligations

We do not use your information for automated decision-making or profiling in ways that produce legal or similarly significant effects.

4. Sharing Your Information

We do not sell, rent, or trade your personal information. We may share information with:

Service providers — Third-party vendors who assist us in operating our website and delivering services, including Google (Analytics), Calendly (scheduling), and Anthropic (AI chat infrastructure). These parties are bound to use your data only as needed to provide services to us.
Legal requirements — If required by law, regulation, legal process, or governmental request.
Business transfers — In connection with a merger, acquisition, or sale of assets, with appropriate confidentiality protections.

5. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required or permitted by law. Analytics data is retained per Google Analytics default settings (14 months for user and event data). You may request deletion of your data at any time by contacting us at hello@phantomiq.com.

6. Cookies

We use the following types of cookies:

Analytics cookies — Google Analytics 4 places cookies to help us understand how visitors interact with our site. No personally identifiable information is sent to Google. You can opt out via the cookie consent banner on our site or by installing the Google Analytics Opt-out Browser Add-on.
Functional cookies — We store your cookie preference in your browser's localStorage to avoid showing the consent banner on repeat visits.

We do not use advertising, tracking, or third-party marketing cookies.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

Access — Request a copy of the personal data we hold about you.
Correction — Request that inaccurate data be corrected.
Deletion — Request that we delete your personal data ("right to be forgotten").
Objection — Object to certain uses of your data.
Portability — Request a portable copy of your data in a machine-readable format.
Withdrawal of consent — Withdraw any consent you have previously given at any time.

To exercise any of these rights, contact us at hello@phantomiq.com. We will respond within 30 days. If you are located in the EU/EEA and believe we have not adequately addressed your concerns, you have the right to lodge a complaint with your local data protection authority.

8. CCPA Notice (California Residents)

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete, and the right to opt out of the sale of personal information. We do not sell personal information. To exercise your rights, contact us at hello@phantomiq.com.

9. Children's Privacy

Our services are not directed to children under 13 years of age, and we do not knowingly collect personal information from children. If we learn that we have collected information from a child under 13, we will delete it promptly.

10. Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. Our website uses HTTPS encryption and our infrastructure is hosted on enterprise-grade cloud platforms. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

11. Third-Party Links

Our website may contain links to third-party sites (such as LinkedIn, Forbes, and publication pages). This Privacy Policy does not apply to those sites. We encourage you to review the privacy policies of any third-party services you visit.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last Updated" date at the top of this page. We encourage you to review this policy periodically. Continued use of our website after changes constitutes your acceptance of the updated policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, please contact us:

Phantom IQ
Email: hello@phantomiq.com
Website: phantom-iq.com